1. TrackYour Time
1.追蹤你的時間

I am obsessedwith helping people save time, reclaim their energy and get stuff done. Uh, youcould. Call my job title a time and energy maker. Um, but I'm also officiallyknown as an executive assistant. So what I do is day in and day out is I helpmy executive reclaim his time, energy and productivity.
我癡迷於幫助人們節省時間、恢復精力和完成任務。呃，你可以的。給我的時間打電話。嗯，但我也被正式稱為行政助理。所以我日復一日的工作就是幫助我的主管恢復他的時間、精力和生產力。

And so. I'mgoing to help you do the same, but before I jump in, I want to just do a quickintroduction, um, to let you know a little bit more about me. I'm from Kansascity, Missouri, and I've been an executive assistant for about 13 and a half,14 years. Um, depending on when you're listening to this. Pod course, and I ammarried to my wife, Megan, we have two boys, Western and Silas, and we have ablast playing video games, uh, riding bikes, uh, jumping on the trampoline andmy wife and I enjoy fancy cocktails and good beer.
等等。我也會幫你做同樣的事，但是在我開始之前，我想做一個簡短的介紹，嗯，讓你對我有更多的了解。我來自密蘇里州堪薩斯城，我做了13年半，14年的行政助理。嗯，要看你什麼時候聽這個。我和我的妻子梅根結婚了，我們有兩個男孩，韋斯特和塞拉斯，我們玩電子遊戲，騎自行車，跳蹦床，我和妻子喜歡喝雞尾酒和喝啤酒。

So I have. LikeI mentioned, been an executive assistant for a long time, and I'm verypassionate about helping people, um, save time, uh, get more energy and getmore done. And so. What we're going to do is each of these episodes, I'm goingto talk about a different way, a different key to reclaiming your time andenergy and producing more.
所以我有。就像我提到的，做了很長一段時間的行政助理，我非常熱衷於幫助人們，嗯，節省時間，呃，獲得更多的精力，完成更多的工作。等等。我們將要做的是每一個事件，我將要談一個不同的方式，一個不同的關鍵，以回收你的時間和精力和生產更多。

So for episodeone, we're going to talk about track your time. First key is tracking yourtime. So how are you supposed to make the most of your time? If you don't havea grasp on what you actually do with your time, day in and day out. So what I'mgoing to do is I'm going to help you practically track your time and share astory about my executive and how I've tracked his time and how that's beenhelpful.
所以在第一集中，我們將討論跟蹤你的時間。第一個關鍵是跟蹤你的時間。你應該怎麼充分利用你的時間？如果你不知道你每天都在做什麼。所以我要做的是，我要幫助你實際跟蹤你的時間，分享一個關於我的主管的故事，我是如何跟蹤他的時間的，以及這是如何幫助你的。

And then giveyou a simple take home action item by the end of the lesson. So first, what Iwant you to do is take a historical audit. So a historical audit is the lastfour to six weeks. Uh, you look back and you think you look at all thedifferent activities you did and you start tracking it. So historical auditsare
然后在課程結束時給你一個簡單的帶回家的行動項目。首先，我要你做的是做一個歷史審計。所以歷史審計是最后4到6週。呃，當你回過頭來，你覺得你看到了你做過的所有不同的活動，然后你開始追蹤它。歷史審計就是這樣

good because you may getasked, or I may ask you, okay.
很好，因為你可能會被問到，或者我會問你，好嗎。

What did youspend your time on last week? And you may say, well, I was in meetings. Well,if you actually look back at your week and go, you know, calendar event bycalendar event, day by day, hour by hour, you may actually find out that youweren't in as many meetings as you thought. So the idea of a historical auditis to really look at the data objectively.
你上星期花在什麼上面了？你可能會說，我在開會。好吧，如果你真的回顧你的一週，你知道，一個日歷事件一個日歷事件，一天一個小時，一個小時，你可能會發現你實際上没有你想象的那麼多會議。所以歷史審計的理念就是要真正客觀地看待數據。

And that wayyou're not just subjectively saying, Oh, I think I was in meetings most of theweek. Um, and then on an ongoing tracker is where once you've done thathistorical audit, you can keep track of what you are doing on an ongoing basis.That way it's a little more fresh in your mind. And you can get a little bitmore granular with your data, uh, and accurate versus just trying to
這樣你就不會主觀地說，哦，我想我這週大部分時間都在開會。嗯，然后在一個持續跟蹤系統中，一旦你完成了歷史審計，你就可以持續跟蹤你正在做的事情。那樣的話，你的頭腦就會更清新一點。你可以用你的數據獲得更精確的數據，呃，和僅僅嘗試

remember what you did twoweeks ago.
還記得你兩週前做了什麼。

So again,practically speaking this tracking your time includes a historical audit, anongoing track. And then the key to remember, um, as you track things, is thatdata is King. So again, if you say, Oh, I spent most of my time in meetings,but then you look at the real data and you realize that 30% of your time was inmeetings and 50% of your time was actually checking email.
所以，實際上，這個跟蹤你的時間包括一個歷史審計，一個正在進行的跟蹤。當你追蹤事物時，要記住的關鍵是數據是最重要的。所以，如果你說，哦，我大部分時間都花在會議上，但是當你看到真實的數據時，你會發現你有30%的時間是在開會，而50%的時間實際上是在查看電子郵件。

So that's a veryinteresting data point to consider as you. Proceed throughout this course. Um,and we try to help you gain more time, uh, and energy and productivity. So tokind of share a story of how this has worked for my current executive, uh, mycurrent executive is CEO of capacity. Uh, we are an artificial intelligencehelp desk support automation platform.
所以這是一個非常有趣的數據點。貫穿整個過程。嗯，我們試著幫你爭取更多的時間，呃，精力和生產力。我現在的主管，呃，我現在的主管是capacity的首席執行官。呃，我們是一個人工智能服務臺支持自動化平臺。

And my CEO was the.Founders of a company that acquired answers.com
我的首席執行官是。收購公司的創始人答案網

and then theysold it off, uh, in 2014 for almost a billion dollars. So this guy issuccessful, um, has had a lot of, um, has had some solid assistance over theyears. And he has also had. Issues with managing his time and burning out andtrying to be as efficient as possible with every minute of every day.
然后他們在2014年以10億美元的價格賣掉了它。所以這家夥很成功，嗯，這些年來他得到了很多幫助。他也有過。管理時間，精疲力竭，儘可能高效地利用每一天的每一分鐘。

So what I didwith him was I set up a tracker with our Google calendar. We use Google suite,a Google spreadsheet, and then Zapier Z a P I E r.com. Workflow that would log.Every event when it concluded every event would be logged into a Googlespreadsheet. So I was able to set this up because before I would manually gothrough and.
我在谷歌上設置了一個追蹤器。我們使用googlesuite，一個Google電子表格，然后是Zapier Z a P I E r.com。將記錄的工作流。當它結束每一個事件時，它會把它記錄到谷歌電子表格中。所以我可以設置這個，因為在我之前，我會手動執行和。

Count and say, this is how many salesmeetings you had. This is how many internal meetings you had. And so on. So Ifound out this, um, this workflow with Zapier, Google calendar and Googlespreadsheet saved me hours and
數一數，說，這是你開了多少次銷售會議。這是你有多少次內部會議。等等。所以我發現這個，嗯，這個工作流程和Zapier，谷歌日歷和谷歌電子表格節省了我幾個小時

hours and daysof work, trying to track this stuff. And it's automatic. So then once the datagot inputted into the Google spreadsheet, I was able to manipulate that data,set up some conditional formatting and essentially have a nice chart and graphand numbers that, that literally say these are the number of meetings you hadwith sales, um, potential clients.
努力追蹤這幾天的工作時間。而且是自動的。所以一旦數據被輸入到谷歌電子表格中，我就可以操作這些數據，設置一些條件格式，基本上有一個漂亮的圖表和數字，也就是說，這些就是你與銷售，嗯，潛在客戶的會議次數。

These are thenumber of investor meetings you had this quarter this month. And that allowedme to look at it and say, okay, how. Do you think your time was spent this lastquarter? And then I could show him the data and say, actually, this is how youspent your time. And so then we could say, all right, what do we need to do forthe next quarter?
這是本季度你召開的投資者會議的次數。這讓我可以看著它說，好吧，怎麼做。你覺得你的時間花在最后一個季度了嗎？然后我可以給他看數據然后說，實際上，這就是你花時間的方式。然后我們可以說，好吧，下個季度我們需要做什麼？

How do we needto shift? And we'll talk about that, um, in some of the upcoming lessons, butthe key is again, You will not be able to manage something that you don't havea grasp of. You will not be able to manage something that you don't know whatit is. Um, so taking a historical audit, tracking your time on an ongoing basisand remembering that data is King will help you.
我們需要如何轉變？我們將在接下來的課程中討論這個問題，但關鍵是，你將無法管理一些你不掌握的東西。你將無法管理一些你不知道它是什麼的東西。嗯，所以做一個歷史審計，持續跟蹤你的時間，記住數據是王者，這對你會有幫助。

Get a grasp onwhere you're actually spending your time. Now I'm not just talking about work,your work life. I'm talking about your personal life as well.
弄清楚你真正花時間在哪里。現在我說的不僅僅是工作，你的工作生活。我也在說你的私生活。

What, where didyou spend your time? Did you watch Netflix for three hours? Every Friday andSaturday night. Did you work on your house on Saturday morning?
什麼，你在哪里度過的？你看了三個小時的網飛嗎？每週五和週六晚上。你星期六早上打掃房子了嗎？

Um, For seven hoursbecause the project took forever. Did you hang out with your kids? Um, how,how, how much time did you spend with your kids? This
嗯，七個小時，因為這個項目花了太多時間。你和你的孩子們在一起嗎？嗯，怎麼，怎麼，你花了多少時間和你的孩子在一起？這個

will really thisaudit and this tracking of your time, really eliminate some of those areaswhere you're, it might shock you. Honestly, it will help you kind of refocus.
這樣的審計和對你時間的跟蹤，真的會消除你所在的一些領域，這可能會讓你震驚。老實說，這會幫助你重新集中注意力。

And again hasthe course is called reclaim your time and energy. You may think, Oh, I'm tiredall the time because I'm in meetings all the time, or I'm tired all the timebecause I spent so much time working on my house. And then you look at thenumbers and you look at the data and it's like, wait in a minute.
還有一個課程叫做回收你的時間和精力。你可能會想，哦，我一直很累，因為我一直在開會，或者我一直很累，因為我花了太多時間在家里工作。然后你看數字，再看數據，你就好像，等一下。

I actually onlyspent five hours last month working on my house, but I spent. 50 hours watchingNetflix. So maybe I should get more active and maybe I should do more exerciseto help my energy, um, be higher. Or maybe I should go to bed earlier and watchone less show at night so that I get better rest and have more energythroughout the day.
上個月我實際上只花了五個小時修房子，但我花了。看網飛50小時。所以也許我應該更加活躍，也許我應該做更多的運動來幫助我的能量，嗯，更高。或者我應該早點睡覺，晚上少看一場演出，這樣我就能得到更好的休息，一整天都有更多的精力。

So again, trackyour time, take an audit of where you actually spend your time. So for yourhomework, uh, for your little take home action plan, I want you to open up aGoogle spreadsheet or, um, an Excel spreadsheet and don't
所以，再次，追蹤你的時間，對你實際花時間的地方進行審計。所以對於你的家庭作業，呃，你的小行動計劃，我希望你打開一個谷歌電子表格或，嗯，一個Excel電子表格，不要

get crazy with it. Just,just literally lay out the schedule, um, go four to six
快瘋了。只是，簡單地說一下時間表，嗯，四點到六點

weeks back andlog roughly how many hours you spent on each type of activity each week?
幾週前，記下你每週在每種活動上花了多少小時？

Netflix. Emails phone calls, meetings,family time, special projects, nap, uninterrupted, focus, blocks, and so on.Once you go through and you just kind of list these out. And you'll. And youmay find, as you go through your, through your last four to six weeks, thatthere are different, um, types of tasks that you didn't think about that youneed to add.
網飛。電子郵件電話，會議，家庭時間，特别項目，午睡，不間斷，專注，街區，等等。一旦你把這些列出來。你會的。你可能會發現，在你過去的四到六個星期里，有很多不同的，嗯，類型的任務，你没有考慮過，你需要增加。

That's fine.Just go through and just kind of track. How many about how many hours, youknow, you can do it by, you know, half an hour. Increments is fine. Um, Andthen just do that for the last four to six weeks. It really shouldn't take youtoo long, especially if you have most of the stuff on your calendar, if youdon't track most of your, um, activities on your calendar.
没關系。只要穿過，就可以了。多少小時，多少小時，你知道，你可以，你知道，半小時。增量是可以的。嗯，然后在過去的四到六個星期里這樣做。它真的不需要你太長時間，尤其是如果你的日程表上有大部分的事情，如果你没有跟蹤你日歷上的大部分活動。

That's okay.Okay. Go back. As far as you can, maybe it's only two weeks and write down whatyou spent your time on. Maybe ask your partner or your roommate, um, or herkids, uh, where they remember you spending your time and. Once you get thatdata, you can do a quick YouTube or Google search and figure out how to turnthose into a chart or a formula or a pie chart.
没關系。可以。回去。儘你所能，也許只有兩個星期，寫下你花了多少時間。也許問問你的伴侶或室友，嗯，或者她的孩子，呃，他們記得你在哪里度過的時光。一旦你得到了這些數據，你就可以在YouTube或Google上快速搜索，找出如何將這些數據轉換成圖表、公式或餅圖。

That way you canjust kind of see, okay, this is what, this is how you know, visually seequickly where you've spent your time. All right. So again, start a simplespreadsheet. Don't make it too complicated. Write down the last four to sixweeks, just go through and just log how many hours you spent and don't, don'tget too crazy.
這樣你就可以看到，好吧，這是什麼，這就是你知道，視覺上快速看到你花了你的時間。好吧。所以，再次開始一個簡單的電子表格。别把事情弄得太復雜。寫下過去四到六個星期的時間，只需回顧一下你花了多少時間，不要，不要太瘋狂。

You don't haveto be exact right now, because again, what I want you to do once you do thehistorical audit, use that same sheet, maybe a different tab or down in adifferent section. You can do your kind of ongoing. So maybe every night, Takelike five minutes to just log how you spend your time that day and do that fora couple of weeks from now till a couple weeks from now.
你現在不必精確，因為我想讓你做的是，一旦你做了歷史審計，使用同一張表，也許是不同的標簽，或者在不同的部分。你可以一直這樣做。所以也許每天晚上，花五分鐘的時間來記錄下你那天是怎麼度過的，從現在開始到幾週后都要這樣做。

Um, that way youget a really good data set instead of just a small sample size. Um, so again,simple spreadsheet, um, log the last four to six weeks. And then for the nextcouple of weeks, every day or two, go on, add your ongoing. Tracking time, uh,and then create, create a visual representation of that, that you can quicklyreference that you can share with us, your partner, you can share with your boss,you can share it with your assistant, whoever it is that you're trying to workwith to help you reclaim that energy in that time.
嗯，這樣你就得到了一個非常好的數據集，而不僅僅是一個小樣本。嗯，再一次，簡單的電子表格，嗯，記錄過去四到六週。然后在接下來的幾週里，每天或兩天，繼續，添加你正在進行的。跟蹤時間，呃，然后創建，創建一個可視化的表示，你可以快速地引用它，你可以和我們分享，你的搭檔，你可以和你的上司分享，你可以和你的助手分享，不管你想和誰一起工作，幫助你在那段時間里重新獲得能量。

Um, you canshare that audit with, with them. So feel free to reach out if you have anyquestions, um, you can get a hold of me at.
嗯，你可以和他們分享審計結果。所以如果你有任何問題請隨時聯系我，嗯，你可以聯系我。

Jeremy@goburrows.com.That's go. B U R R O w s.com. Feel free to reach out. I also have an onlinecourse@trackdotassistanceguide.com. That's free.
Jeremy@goburrows.com好了。B U R R O w s.com.網站。請隨時伸出援手。我也有一個網上course@trackdotasistanceguide.com。那是免費的。

That walks through how todo the Google calendar to Zapier.
這就介紹了如何把谷歌日歷交給Zapier。

To Googlespreadsheet, automated audit process. And it even includes a link to thetemplate that I use, um, a link to the Zapier. So you can just copy it intoyour Zapier account and you can set that up. And that's that's for the ongoingtracking of your time. Uh, if you use Google calendar, I'm sure there's a way,if you're a Microsoft calendar or an Apple calendar person, I'm sure there's away to do that.
谷歌電子表格，自動化審計流程。它甚至包括一個鏈接到我使用的模板，嗯，一個到Zapier的鏈接。所以你可以把它復制到你的Zapier帳戶，然后你就可以設置它了。這是為了追蹤你的時間。呃，如果你用谷歌日歷，我肯定有辦法，如果你是微軟日歷或蘋果日歷的人，我肯定有辦法做到這一點。

There aredifferent time-tracking apps that you can look up as well, um, that you cankind of ongoing track your time just by clicking a button or checking into theapp. So that might be an easier way for you. Um, if you find the spreadsheet tobe tedious and cumbersome, so, all right. And that's track your time.
有不同的時間跟蹤應用程序，你也可以查找，嗯，你可以不斷跟蹤你的時間只需點擊一個按鈕或進入應用程序。這樣對你來說可能更容易些。嗯，如果你覺得電子表格冗長乏味，那麼，好吧。這就是追蹤你的時間。